Procurement Associate

D. Key Duties and Responsibilities

A. Requisition Review and Procurement-Package Preparation

• Check assigned requisitions for approved need, budget reference, specifications, quantities, delivery requirements, coding, approvals, and supporting documents.

• Compile complete procurement packages using approved checklists and templates and obtain clarifications from requesting units through the Procurement Officer.

B. Procurement Planning and Scheduling Support

• Update procurement-plan entries, package schedules, estimated timelines, and milestone trackers for assigned actions.

• Maintain reminders and follow-up logs and alert the Procurement Officer to missing inputs, approaching deadlines, dependencies, or anticipated delays.

C. Solicitation and e-GP Administration

• Prepare draft notices, requests for quotation, tender or proposal documents, schedules, and correspondence using approved formats and authorized requirements.

• Enter, upload, and track assigned information in e-GP and other approved systems under authorized access, retaining complete evidence of each action.

D. Bid Opening and Evaluation Support

• Arrange approved meetings, invitations, venue or virtual access, document sets, attendance records, declarations, and secure receipt and custody of submissions.

• Prepare administrative checklists, comparative information, and draft minutes as assigned, without influencing technical or financial evaluation decisions.

E. Purchase Orders and Contract Documentation

• Prepare draft purchase orders, contracts, work orders, notices, and amendment packages for review, approval, and signature by authorized officials.

• Maintain contract files and registers covering value, validity, securities, insurance, milestones, delivery, acceptance, payment documentation, and close-out status.

F. Supplier, Delivery and Invoice Follow-up

• Issue authorized correspondence and follow up supplier acknowledgements, securities, delivery schedules, shipping documents, inspection, acceptance, and outstanding actions.

• Compile delivery, receipt, acceptance, and invoice-support documents, identify discrepancies, and refer them promptly for review and resolution.

G. PPM/Wambo.org Operational Support

• Prepare and organize supporting information for authorized wambo.org requisitions based on approved quantities, budgets, specifications, and delivery requirements.

• Update quotation, electronic purchase-order, supplier/PSA milestone, quality-assurance, shipment, receipt, discrepancy, financial-reconciliation, and closure records.

H. Records, Registers and Procurement Reporting

• Maintain orderly physical and electronic procurement files, file indexes, naming conventions, version control, access restrictions, and retention records.

• Update procurement, contract, supplier, complaint, exception, and action trackers and prepare routine status summaries and inputs to management and grant reports.

I. Compliance, Confidentiality and Assurance

• Follow the Public Procurement Act 2006, Public Procurement Rules 2025, e-GP requirements, approved delegations, and applicable Government and Global Fund requirements.

• Support audits, reviews, and corrective actions and comply with ethics, anti-fraud, anti-collusion, conflict-of-interest, confidentiality, and records-management requirements.

J. Coordination and Process Improvement

• Coordinate routine documentation and follow-up with PMU teams, national programmes, finance, supply chain, DGHS/MoHFW entities, suppliers, and authorized partners.

• Support updates to SOPs, templates, checklists, and job aids and suggest practical improvements to processing, tracking, and filing arrangements.

K. Additional Responsibilities

• Undertake any other reasonable and relevant responsibilities assigned by the Procurement Officer, commensurate with the skills and experience required for the position.

E.   Qualifications and Experience

Education

●     Bachelor's degree in Procurement, Supply Chain Management, Logistics, Business Administration, Finance, Accounting, Economics, Public Administration, Public Health, or another relevant discipline. A relevant Master's degree is desirable.

●   Professional training or certification in procurement, contract administration, or supply-chain management is an advantage.

Experience

●    At least 3 years of progressively responsible experience in procurement operations, tender administration, contract documentation, supply chain, or a closely related field.

●    Practical experience reviewing requisitions, preparing solicitation documents, supporting tender processes, maintaining procurement files, and tracking purchase orders or contracts.

●    Working knowledge of Bangladesh public procurement requirements, e-GP, and relevant Government administrative and financial procedures.

●    Experience with Government institutions, public-health programmes, or development-partner-funded projects is desirable.

●    Experience with Global Fund-supported programmes, PPM/wambo.org, or comparable pooled- procurement systems is an advantage.

●    Strong written and spoken proficiency in English and Bangla and proficiency in standard office, e- procurement, records-management, and spreadsheet tools.

F.  Competencies:

 Technical Competencies

●       Requisition checking; procurement planning and scheduling support.

●       Public procurement and e-GP processing.

●       Solicitation and tender documentation; bid-opening and evaluation administration.

●       Purchase-order and contract documentation; supplier and delivery follow-up; invoice-support documentation.

●       Procurement registers and records management; document control and confidentiality.

●       Basic market and price information; performance tracking and reporting; audit readiness.

●       PPM/wambo.org requisition and order documentation; shipment and receipt tracking; discrepancy and claims records.

●       Value-for-money awareness.

Behavioral Competencies

●       Accuracy, attention to detail, and results orientation.

●       Planning, organization, and service orientation.

●       Clear communication, teamwork, and stakeholder coordination.

●       Responsiveness, problem-solving, sound judgement, and adaptability.

●       Integrity, accountability, impartiality, and confidentiality; declares actual, potential, or perceived conflicts of interest and protects procurement-sensitive information.

●       Respect for diversity and willingness to travel; improves procurement checklists, trackers, templates,filing systems, and routine workflows while remaining within approved procedures.

G. Qualifications and Experience

Education

• Bachelor's degree in Procurement, Supply Chain Management, Logistics, Business Administration, Finance, Accounting, Economics, Public Administration, Public Health, or another relevant discipline. A relevant Master's degree is desirable.

• Professional training or certification in procurement, contract administration, or supply-chain management is an advantage.

Experience

• At least 3 years of progressively responsible experience in procurement operations, tender administration, contract documentation, supply chain, or a closely related field.

• Practical experience reviewing requisitions, preparing solicitation documents, supporting tender processes, maintaining procurement files, and tracking purchase orders or contracts.

• Working knowledge of Bangladesh public procurement requirements, e-GP, and relevant Government administrative and financial procedures.

• Experience with Government institutions, public-health programmes, or development-partner-funded projects is desirable.

• Experience with Global Fund-supported programmes, PPM/wambo.org, or comparable pooled-procurement systems is an advantage.

• Strong written and spoken proficiency in English and Bangla and proficiency in standard office, e-procurement, records-management, and spreadsheet tools.

H. Competencies

Technical Competencies

• Requisition checking; procurement planning and scheduling support.

• Public procurement and e-GP processing.

• Solicitation and tender documentation; bid-opening and evaluation administration.

• Purchase-order and contract documentation; supplier and delivery follow-up; invoice-support documentation.

• Procurement registers and records management; document control and confidentiality.

• Basic market and price information; performance tracking and reporting; audit readiness.

• PPM/wambo.org requisition and order documentation; shipment and receipt tracking; discrepancy and claims records.

• Value-for-money awareness.

Behavioral Competencies

• Accuracy, attention to detail, and results orientation.

• Planning, organization, and service orientation.

• Clear communication, teamwork, and stakeholder coordination.

• Responsiveness, problem-solving, sound judgement, and adaptability.

• Integrity, accountability, impartiality, and confidentiality; declares actual, potential, or perceived conflicts of interest and protects procurement-sensitive information.

• Respect for diversity and willingness to travel; improves procurement checklists, trackers, templates, filing systems, and routine workflows while remaining within approved procedures.

I. Expected Deliverables

• Complete procurement requisition review checklists, package files, and updated procurement-plan and milestone records.

• Accurate solicitation, e-GP, bid-opening, and evaluation-support documentation for assigned procurements.

• Current purchase-order, contract, supplier-performance, delivery, invoice-document, and action trackers.

• Complete PPM/wambo.org requisition, quotation, order, shipment, receipt, reconciliation, and closure records.

• Timely procurement status reports, file indexes, exception logs, and inputs to grant reporting, audits, and reviews.

• Documented completion of assigned corrective actions and updated procurement templates, checklists, and job aids.

J. Remuneration and Benefits

• Monthly remuneration will be determined in accordance with the PMU HR guideline

• Group health insurance will be provided as per the PMU HR guideline

• Monthly mobile and internet bills will be provided as per the PMU HR guideline

All these positions are open for Bangladeshi Nationals only. All candidates, irrespective of gender, religious and ethnic backgrounds can apply for the vacancies. Female candidates are highly encourged to apply.

Only short-listed candidates shall be invited for written test/interview. All selected candidates will undergo rigorous reference and background checks.

Last Date of Application: 20 November 2026 (23:59 PM)