Finance Associate (Planning and Reporting)

D. Key Duties and Responsibilities

A. System Data Entry and Bookkeeping

• Input all daily financial transactions related to health products, expenditures, receipts, and journal entries into the PMU's accounting software (Tally).

• Verify that every transaction is posted under the correct general ledger (GL) codes, cost centers, and donor grant categories.

• Perform routine checks in the software to ensure that debits and credits balance across all daily inputs.

• Assist the Finance Officer (Planning and Reporting) in generating routine ledger reports, trial balances, and transaction summaries from the system when requested.

B. Voucher Preparation and Review

• Draft standard Debit, Credit, and Contra vouchers accurately based on verified invoices and allocation sheets.

• Review all incoming bills, receipts, approvals, and requisitions to ensure the completeness of the supporting documentation package.

• Ensure all vouchers are systematically numbered, dated, and signed by the preparer before routing them to the Finance Officer.

• Affix appropriate stamps (e.g., "PAID," "POSTED," or "CANCELLED") on physical bills to prevent dual processing or fraud.

C. Fixed Asset Maintenance and Health Product Tracking

• Maintain and systematically update the project's physical and digital Fixed Asset Register (FAR) pertaining to health equipment.

• Log all new asset acquisitions immediately, documenting purchase dates, costs, serial numbers, locations, and custodian details.

• Coordinate the physical tagging of new equipment, furniture, and IT assets using the assigned PMU identification codes.

• Track the movement or transfer of fixed assets between office rooms, staff members, or field locations, ensuring proper transfer forms are signed and filed.

• Reconcile Health Product with invoices, ordered, received and disbursed.

D. Filing, Archiving and Audit Readiness

• Establish and manage an organized, secure physical and digital filing registry for all vouchers, contracts, and financial correspondence.

• Store and index all incoming Treasury Challans (for withholding tax and VAT) chronologically to facilitate prompt legal validation.

• Maintain a digital document-tracking index so that any specific voucher or contract can be retrieved immediately.

• Pull, organize, and compile requested financial records during internal audits, external audits, and Global Fund donor verification reviews.

F. Additional Responsibilities

• Carry out any other reasonable and relevant operational or financial tasks assigned by the Finance Officer, commensurate with the skills and experience required for the position.

E. Qualifications and Experience

Education

• Master's degree in Accounting, Finance, or Business Studies.

Experience

• At least 3 years of relevant experience.

• Prior experience working within Global Fund-supported programmes is highly preferred.

G. Competencies

Technical competencies

• Fundamental knowledge of basic double-entry accounting concepts (debits, credits, and assets/liabilities).

• Hands-on familiarity with accounting software (such as Tally) is highly preferred.

• Solid data-entry speed and working proficiency in Microsoft Excel (data sorting, basic formulas) and Word.

• Basic understanding of standard office procedures and professional email correspondence.

Behavioral Competencies

• High integrity, accountability, and transparency.

• Strong teamwork, collaboration, and stakeholder management skills.

• Result-oriented and solution-focused approach.

• Ability to prioritize tasks and manage multiple responsibilities effectively.

• Gender sensitivity, respect for diversity, and high professionalism in the workplace.

F. Expected Deliverables

• System Data Entry and Bookkeeping: Accurately posted daily transactions with balanced debits and credits and routine ledger reports.

• Voucher Preparation and Review: Complete, numbered, and signed vouchers with verified supporting documentation.

• Fixed Asset Maintenance and Tracking: Updated Fixed Asset Register with documented acquisitions, tagging, and transfers.

• Petty Cash Management and Operations: Reconciled petty cash logs and timely replenishment requests.

• Filing, Archiving and Audit Readiness: Organized, indexed, and audit-ready physical and digital financial records.

• Ad-hoc Financial and Administrative Duties: Documented administrative and logistical support to the finance department.

H. Remuneration and Benefits

• Monthly remuneration will be determined in accordance with the PMU HR guideline

• Group health insurance will be provided as per the PMU HR guideline

• Monthly mobile and internet bills will be provided as per the PMU HR guideline

This position is open for Bangladeshi Nationals only. All candidates, irrespective of gender, religious and ethnic backgrounds can apply for the vacancies.

The UN Agency prides itself as fostering a multicultural and harmonious work environment, guaranteed by a zero-tolerance policy on sexual exploitation and abuse, and on any kind of harassment, including sexual harassment and discrimination. All selected consultants will undergo rigorous reference and background checks.

Last Date of Application: September 22, 2026

No phone calls please. Only short-listed candidates will be contacted. All applications will be treated according to the merit and with strict confidentiality.