Human Resources Management (HRM) Officer

D. Key Duties and Responsibilities

A. Recruitment and Onboarding

• Coordinate recruitment activities, including preparing vacancy announcements, receiving applications, maintaining applicant databases, and arranging interview logistics.

• Prepare recruitment documentation, interview schedules, assessment materials, and selection records.

• Facilitate pre-employment requirements, reference checks, appointment documentation, and contract preparation.

• Coordinate staff onboarding, orientation, induction programmes, and workstation readiness for newly recruited personnel.

• Maintain recruitment records and ensure recruitment processes comply with organizational policies and donor requirements.

B. Human Resource Information Management

• Maintain accurate and confidential personnel files, HR databases, and electronic personnel records.

• Update employee information, employment contracts, organizational charts, and staffing records.

• Monitor contract expiry dates and prepare timely notifications for renewals or extensions.

• Maintain HR statistics and prepare periodic workforce reports for management.

• Ensure proper filing, storage, and confidentiality of HR documentation.

• Provide payroll information to Finance.

C. Performance Management and Staff Development

• Coordinate annual performance appraisal processes, probation evaluations, and performance review schedules.

• Track completion of performance assessments and maintain appraisal records.

• Coordinate staff learning and development programmes, workshops, and mandatory training sessions.

• Maintain individual training records and monitor implementation of staff development plans.

• Support employee engagement and organizational development initiatives.

D. HR Policy and Compliance

• Ensure HR activities comply with organizational policies, labour laws, Government regulations, and donor requirements.

• Support implementation of HR policies, code of conduct, safeguarding, and workplace ethics.

• Maintain documentation relating to disciplinary actions, grievances, and employee relations.

• Assist in updating HR policies, guidelines, and standard operating procedures.

• Support internal and external HR audits and compliance reviews.

E. Employee Relations and Staff Support

• Serve as the focal point for routine HR inquiries and provide guidance on HR procedures.

• Coordinate staff communication, employee engagement activities, and workplace wellness initiatives.

• Support conflict resolution, grievance handling, and employee welfare activities.

• Facilitate communication between management and staff on HR matters.

• Promote a positive, inclusive, and respectful work environment.

F. Reporting and Administrative Support

• Prepare monthly, quarterly, and annual HR reports, staffing statistics, and management dashboards to support informed decision-making.

• Maintain HR calendars, including recruitment timelines, performance reviews, contract renewals, and staff training schedules.

• Coordinate and maintain HR documentation required for audits, donor reviews, compliance requirements, and management reporting.

• Support the supervisor in planning, coordinating, and implementing HR initiatives, organizational development activities, and process improvements.

• Serve as the Ethics and Gender Focal Point, promoting compliance with organizational policies and fostering an inclusive and respectful workplace.

• Perform any other HR-related duties and responsibilities as assigned by the supervisor.

E. Qualifications and Experience

Education

• Master's degree in Human Resource Management, or MBA with a major in Human Resource Management.

• A Diploma in Human Resource Management (HRM) is preferred.

Experience

• At least 5 years of relevant experience in human resource management, including recruitment, personnel administration, HR information systems, performance management, and employee relations.

• Experience with Government, UN agencies, Global Fund, or other donor-funded programmes is desirable.

F. Competencies

Technical competencies

• Sound knowledge of human resource management principles, policies, procedures, and employment lifecycle processes.

• Knowledge of Bangladesh Labour Law, Government regulations, organizational HR policies, and donor compliance requirements.

• Experience in recruitment, onboarding, performance management, attendance and leave administration, employee relations, and personnel records management.

• Proficiency in HR Information Systems (HRIS), Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and electronic document management systems.

• Strong skills in HR data analysis, report preparation, documentation, and records management.

• Ability to maintain confidentiality, exercise discretion, and handle sensitive personnel information with integrity.

• Excellent communication, interpersonal, coordination, problem-solving, and organizational skills with the ability to work effectively in a multidisciplinary team.

Behavioural competencies

• High integrity, accountability, and transparency.

• Strong teamwork, collaboration, and stakeholder management skills.

• Result-oriented and solution-focused approach.

• Ability to prioritize tasks and manage multiple responsibilities effectively.

• Gender sensitivity, respect for diversity, and high professionalism in the workplace.

G. Expected Deliverables

• Recruitment and Onboarding: Completed recruitment and onboarding files, with interview, selection, and appointment records, for all new hires.

• HR Information Management: Updated and secure personnel files, HR databases, organizational charts, and contract-renewal notifications.

• Performance Management and Staff Development: Completed performance appraisal and probation review records, and updated individual staff development and training plans.

• HR Policy and Compliance: Documented HR policy, labour law, and donor compliance records, including audit findings and disciplinary/grievance documentation.

• Employee Relations and Staff Support: Employee engagement, welfare, and grievance-handling records, with evidence of staff–management communication.

• Reporting and Administrative Support: Monthly, quarterly, and annual HR reports, staffing statistics, and management dashboards submitted on schedule.

H. Remuneration and Benefits

• Monthly remuneration will be determined in accordance with the PMU HR guideline

• Group health insurance will be provided as per the PMU HR guideline

• Monthly mobile and internet bills will be provided as per the PMU HR guideline

All these positions are open for Bangladeshi Nationals only. All candidates, irrespective of gender, religious and ethnic backgrounds can apply for the vacancies. Female candidates are highly encourged to apply.

Only short-listed candidates shall be invited for written test/interview. All selected candidates will undergo rigorous reference and background checks.

Last Date of Application: 20 November 2026 (23:59 PM)