Supply Chain and Logistics Officer

D. Key Duties and Responsibilities

A. Forecasting, Quantification and Supply Planning

• Compile and validate programme targets, consumption, morbidity, stock, pipeline, expiry, lead-time, and service-expansion data for forecasting and quantification exercises.

• Maintain approved supply plans and order schedules and flag projected shortages, overstocks, expiries, funding gaps, or delivery misalignment for corrective action.

B. Procurement and Order Coordination

• Provide validated quantities, delivery schedules, consignee and storage requirements, and other supply-chain inputs for procurement requisitions and packages.

• Track purchase orders, supplier commitments, expected delivery dates, and dependencies and coordinate operational follow-up without exercising procurement authority outside delegated responsibilities.

C. PPM/Wambo.org Order and Shipment Management

• Support authorized wambo.org requisitions and maintain current order data covering quotation, electronic purchase order, supplier/PSA milestones, quality assurance, shipment, costs, and risks.

• Monitor international shipment documents, Incoterms, estimated arrival, import readiness, delivery, and receipt status and promptly escalate delays, changes, or incidents.

D. Registration, Importation and Customs Readiness

• Coordinate product-registration status, import permissions, duty and tax exemptions, customs documents, consignee, and ship-to details with authorized Government and programme entities.

• Confirm readiness for clearance, transport, receipt, storage, cold chain, and distribution and track outstanding actions through completion.

E. Receipt, Inspection and Inventory Integration

• Coordinate receipt arrangements and verify quantities, specifications, batches or serial numbers, expiry, condition, and required quality and shipping documents against authorized records.

• Document receipt, shortages, damage, quality concerns, and other discrepancies; support claims and corrective action and ensure timely entry into inventory and asset systems.

F. Warehousing, Storage and Cold-Chain Management

• Support compliant storage, security, environmental monitoring, FEFO/FIFO practices, bin and stock records, segregation, housekeeping, and warehouse capacity planning.

• Monitor cold-chain equipment, temperature records, excursions, quarantine, and contingency arrangements and escalate conditions that could affect product quality or availability.

G. Inventory Control, Expiry and Wastage Management

• Monitor stock on hand, months of stock, batch and expiry status, adjustments, losses, and consumption and coordinate routine cycle counts and physical inventories.

• Support redistribution, return, transfer, recall, quarantine, and authorized disposal actions and reconcile physical, system, and financial records.

H. Distribution, Transport and Last-Mile Logistics

• Prepare or support allocation and distribution schedules based on approved needs, stock availability, storage capacity, routes, and service priorities.

• Coordinate dispatch, transport, delivery, proof of receipt, order fulfilment, and exception follow-up, including cold-chain and security controls where applicable.

I. Logistics Performance, Risk and Reporting

• Maintain trackers and dashboards for availability, pipeline, delivery, inventory, expiry, wastage, distribution, order fill rate, turnaround time, and logistics costs.

• Maintain assigned supply-chain risks and mitigation actions; provide timely inputs to management, grant reports, audits, LFA reviews, and corrective-action monitoring.

J. Coordination, Capacity Development and Compliance

• Coordinate routine supply-chain actions with PMU teams, national programmes, CMSD, warehouses, facilities, implementing entities, suppliers, and logistics providers.

• Support SOPs, tools, training, and mentoring and comply with product-quality, safety, ethics, anti-fraud, confidentiality, records-management, and applicable Government and Global Fund requirements.

K. Additional Responsibilities

Undertake any other reasonable and relevant responsibilities assigned by the Manager, Procurement, Supply Chain and Logistics, commensurate with the skills and experience required for the position.

E. Qualifications and Experience

Education

• Bachelor's degree in Supply Chain Management, Logistics, Pharmacy, Business Administration, Public Health, Engineering, Economics, or another relevant discipline. A relevant Master's degree is desirable.

• Professional training or certification in supply chain, logistics, inventory, warehousing, or related fields, such as CIPS, CSCP, or an equivalent credential, is an advantage.

Experience

• At least 5 years of progressively responsible professional experience in supply chain, logistics, warehousing, inventory management, or distribution.

• Practical experience in forecasting or quantification support, supply planning, stock monitoring, shipment follow-up, receipt, storage, distribution, and reconciliation.

• Experience managing health products, cold-chain commodities, laboratory supplies, medical equipment, or other public-health commodities is highly desirable.

• Working knowledge of Government logistics and administrative procedures and relevant product-quality, storage, transport, and records requirements.

• Experience with Government health systems, development-partner-funded programmes, Global Fund-supported programmes, or PPM/wambo.org is desirable.

• Strong written and spoken proficiency in English and Bangla and proficiency in spreadsheet, LMIS/eLMIS, inventory, warehouse, and analytical tools.

F. Competencies

Technical Competencies

• Health-product forecasting and quantification support; supply planning.

• Procurement and order coordination; PPM/wambo.org tracking; international shipment and Incoterm monitoring.

• Registration, import, and customs-readiness coordination; receipt and inspection support.

• Warehousing and storage; cold-chain management; inventory control; FEFO/FIFO.

• Stock, batch, and expiry monitoring.

• Distribution and transport planning; proof-of-delivery and order-fulfilment tracking.

• Product traceability, recall, return, and authorized disposal; discrepancy and claims documentation.

• Logistics information systems and performance analysis.

• Risk mitigation, emergency logistics, audit readiness, and value-for-money awareness.

Behavioral Competencies

• Analytical thinking, results orientation, planning and prioritization.

• Attention to detail, coordination, and clear communication.

• Teamwork, service orientation, and problem-solving.

• Sound judgement and adaptability.

• Integrity, accountability, impartiality, and confidentiality; maintains accurate records, promotes transparency throughout the commodity flow, safeguards products and assets, and promptly reports suspected diversion, loss, manipulation, conflict of interest, or non-compliance.

• Respect for diversity; develops practical improvements to supply plans, warehouse practices, distribution routes, tracking tools, and contingency arrangements; and uses operational evidence to anticipate bottlenecks and propose timely, cost-conscious solutions.
  

G. Expected Deliverables

• Validated forecasting and quantification inputs and current supply, order, shipment, and distribution plans.

• Updated stock, pipeline, batch, expiry, wastage, warehouse-capacity, and supply-risk trackers with documented follow-up.

• Complete import-readiness, customs, shipment, receipt, discrepancy, claims, and inventory-integration records.

• Timely allocation, dispatch, transport, delivery, proof-of-receipt, and reconciliation documentation.

• Current PPM/wambo.org order and shipment tracker and documented escalation and closure of outstanding actions.

• Periodic supply-chain and logistics performance reports, audit-ready files, and documented capacity-strengthening actions.

H. Remuneration and Benefits

• Monthly remuneration will be determined in accordance with the PMU HR guideline

• Group health insurance will be provided as per the PMU HR guideline

• Monthly mobile and internet bills will be provided as per the PMU HR guideline

All these positions are open for Bangladeshi Nationals only. All candidates, irrespective of gender, religious and ethnic backgrounds can apply for the vacancies. Female candidates are highly encourged to apply.

Only short-listed candidates shall be invited for written test/interview. All selected candidates will undergo rigorous reference and background checks.

Last Date of Application: 20 November 2026 (23:59 PM)