Procurement Officer

D. Key Duties and Responsibilities

A. Procurement Planning and Requisition Management

• Compile validated requirements, specifications, quantities, delivery needs, and budget information into procurement packages and implementation schedules.

• Check requisitions for completeness, approvals, coding, and supporting documents; clarify gaps with requesting units and maintain the procurement pipeline.

B. Solicitation, Tendering, and e-GP Processing

• Prepare or support procurement notices, solicitation documents, schedules, comparative statements, and other process documentation using approved templates.

• Process assigned actions in e-GP and other authorized systems; support bid opening and evaluation arrangements within the designated role while preserving confidentiality and segregation of duties.

C. Purchase Orders, Contracts, and Supplier Follow-up

• Prepare purchase orders, contracts, amendments, and approval packages for authorized review and signature and maintain the contract register.

• Track supplier milestones, securities, insurance, delivery, inspection, acceptance, invoices, and close-out requirements; document performance issues and promptly escalate delays or non-compliance.

D. Market, Price, and Procurement Analysis

• Collect and document market, supplier, price, and lead-time information to support cost estimates, sourcing decisions, and value-for-money analysis.

• Maintain standardized data on procurement methods, processing times, savings, exceptions, complaints, and supplier performance.

E. Health Products, Equipment, and Technical Coordination

• Coordinate with programme, laboratory, biomedical engineering, supply chain, and technical personnel to obtain validated specifications, quality requirements, delivery schedules, and acceptance criteria.

• Support inspection, testing, installation, warranty, and non-conformance documentation without assuming technical approval outside the assigned role.

F. PPM/Wambo.org Operational Support

• Prepare and update authorized wambo.org requisition data and supporting documents based on approved quantifications, budgets, specifications, and delivery requirements.

• Maintain an end-to-end order tracker covering quotation approval, electronic purchase order, supplier/PSA milestones, quality assurance, shipment, costs, import readiness, delivery, receipt, and closure; escalate exceptions to the manager.

G. Import, Delivery, Receipt, and Reconciliation

• Support product registration, import permissions, and duty and tax exemptions; customs clearance and consignee, ship-to, storage, and distribution readiness with authorized entities.

• Coordinate delivery documentation and reconcile purchase and shipping records with receipt, inventory, asset, and financial records; report discrepancies, damage, quality incidents, or claims for timely action.

H. Records, Information Systems, and Reporting

• Maintain complete procurement files, registers, and electronic records with clear audit trails, version control, access controls, and secure retention.

• Produce routine pipeline, lead-time, supplier, contract, PPM/wambo.org, and exception reports and provide accurate inputs to PMU, grant, and government reporting.

I. Compliance, Risk, and Assurance

• Apply the Public Procurement Act 2006, Public Procurement Rules 2025, e-GP requirements, approved delegations, grant agreements, and relevant Global Fund procurement and quality-assurance requirements.

• Support risk reviews, audits, and assurance activities; comply with ethics, anti-fraud, anti-collusion, confidentiality, and conflict-of-interest requirements; and follow up on assigned corrective actions.

J. Coordination and Capacity Support

• Coordinate day-to-day procurement actions with PMU teams, national programmes, CMSD, DGHS/MoHFW entities, suppliers, and other authorized stakeholders.

• Support development and use of SOPs, templates, checklists, and training materials and share practical guidance with requesting units and assigned support personnel.

K. Additional Responsibilities

• Undertake any other reasonable and relevant responsibilities assigned by the Manager, Procurement, Supply Chain, and Logistics, commensurate with the skills and experience required for the position.

E. Qualifications and Experience

Education

• Bachelor's degree in procurement, supply chain management, logistics, business administration, pharmacy, public health, engineering, or another relevant discipline. A relevant master's degree is desirable.

• Professional training or certification in procurement or supply-chain management, such as CIPS, CPSM, CSCP, or an equivalent recognized credential, is an advantage.

Experience

• At least 5 years of progressively responsible professional experience in procurement, contract administration, supply chain, or logistics.

• Practical experience in procurement planning, tender documentation, bid-evaluation support, purchase orders, contract tracking, supplier follow-up, and records management.

• Working knowledge of Bangladesh public procurement requirements, e-GP, and relevant government financial and administrative procedures.

• Experience with health products, public-health programmes, government institutions, or development-partner-funded projects is highly desirable.

• Experience with Global Fund-supported programmes, PPM/wambo.org, or comparable international pooled-procurement and shipment-management systems is an advantage.

• Strong written and spoken proficiency in English and Bangla and proficiency in standard office, e-procurement, records, and analytical tools.

F. Competencies

Technical Competencies

• Procurement planning and scheduling; requisition review.

• Public procurement and e-GP.

• Solicitation and tender documentation; evaluation-process support.

• Purchase order and contract administration; supplier and delivery tracking.

• Market and price analysis; health product and equipment procurement coordination.

• Records and information management; data analysis and reporting.

• Risk, compliance, and internal controls; audit readiness.

• PPM/wambo.org requisition and order support; shipment and import-clearance coordination; receipt reconciliation; discrepancy and claims documentation.

• Value-for-money awareness.

Behavioral Competencies

• Analytical thinking, results orientation, planning, and prioritization.

• Attention to detail, clear communication, and teamwork.

• Stakeholder coordination, problem-solving, and sound judgement.

• Adaptability and service orientation.

• Integrity, accountability, impartiality, and confidentiality; declares actual, potential, or perceived conflicts of interest and protects procurement-sensitive information.

• Respect for diversity and willingness to travel.

• Develops practical improvements to procurement tools, tracking, documentation, and workflows, while identifying workable solutions within approved procedures and delegated authority.

G. Expected Deliverables

• Accurate and current procurement plan inputs, procurement pipeline, package schedule, and requisition-status tracker.

• Complete solicitation, evaluation support, approval, purchase order, and contract files for assigned procurements.

• Updated contract register, supplier performance, and delivery tracker, with documented follow-up and timely escalation of exceptions.

• Current PPM/wambo.org requisition, order, shipment, import-readiness, receipt, reconciliation, and closure records.

• Timely procurement performance reports and accurate inputs to grant reports, audits, reviews, and management decisions.

• Updated templates, checklists, file indexes, and documented completion of assigned corrective actions.

H. Remuneration and Benefits

• Monthly remuneration will be determined in accordance with the PMU HR guideline

• Group health insurance will be provided as per the PMU HR guideline

• Monthly mobile and internet bill will be provided as per the PMU HR guideline

All these positions are open for Bangladeshi Nationals only. All candidates, irrespective of gender, religious and ethnic backgrounds can apply for the vacancies. Female candidates are highly encourged to apply.

Only short-listed candidates shall be invited for written test/interview. All selected candidates will undergo rigorous reference and background checks.

Last Date of Application: 20 November 2026 (23:59 PM)