Finance Officer (Operations)

D. Key Duties and Responsibilities

A. Receivable and Payable Processing

• Perform routine data entry of accounts receivable and accounts payable transactions into the accounting software (Tally) with accurate ledger tagging.

• Track outstanding advances to staff and implementing partners, issuing timely reminders for settlement and follow-up.

• Verify incoming vendor invoices, bills, and payment requests against purchase orders, contracts, and delivery receipts for completeness.

• Prepare payment vouchers (cheque/EFT) and compile necessary supporting documentation for subsequent review and approval.

• Maintain up-to-date files for receivable and payable registers, highlighting long-outstanding balances to the supervisor.

• Assist in drafting monthly reconciliation statements for general ledger accounts against bank and sub-ledgers.

B. Compliance & Payment Verification

• Check all payment claims against approved budgets, Global Fund guidelines, and Government of Bangladesh (GoB) tax/VAT rules before processing.

• Verify routine payroll inputs, staff attendance sheets, travel allowances, and daily allowances (TA/DA) against PMU rules.

• Check expenditure claims for training, workshops, and field meetings against approved participant lists, attendance sheets, and hotel bills.

• Assist in calculating and ensuring the accurate deduction of source tax and VAT from vendor bills, preparing treasury challans for statutory deposits.

• Coordinate with procurement, HR, and programmatic teams to resolve missing or incomplete documentation in submitted invoices.

C. Asset and Inventory Tracking

• Update the fixed asset and inventory registers immediately upon procurement, transfer, or disposal of equipment and commodities.

• File and cross-reference all delivery notes, Goods Received Notes (GRN), and asset distribution logs.

• Assist in the periodic physical verification of fixed assets, office inventory, and health products across PMU sites.

• Report any identified stock variances, damages, or upcoming product expiries to the supervisor.

D. Cash and Bank Operations Support

• Draft bank reconciliation statements monthly for all designated project bank accounts.

• Assist in monitoring daily bank balances and tracking fund movements from the central PMU account to regional/partner accounts.

• Compile expenditure trends and historical data to assist supervisors in preparing cash flow forecasts and fund requests.

• Maintain proper documentation of all cash disbursements, bank transfer advice, and foreign exchange tracking sheets.

E. Audit Support

• Retrieve, arrange, and present sampled vouchers, contracts, and ledgers to internal, external, and donor auditors.

• Assist in maintaining an audit log sheet tracking requested documents and responses.

• Organize supporting evidence for the resolution and settlement of internal and external audit observations.

F. Documentation, Systems & Capacity Support

• Maintain an immaculate, chronological, and secure filing system (both physical and digital) for all vouchers, financial correspondence, and statutory documents.

• Assist in the rolling out of automated financial templates, updates to accounting software, and testing of system tools.

G. Additional Responsibilities

• Undertake any other reasonable and relevant responsibilities assigned by the Finance Manager, commensurate with the skills and experience required for the position.

E. Qualifications and Experience

Education

• A Master's degree in accounting or finance.

• Professional accounting qualification (such as CA, ICMAB, or ACCA), partly qualified, is a distinct advantage.

Experience

• At least 5 years of relevant professional experience.

• Prior experience working within Global Fund-donor-supported programmes is highly preferred.

F. Competencies

Technical Competencies

• Sound knowledge of basic accounting concepts, bookkeeping, double-entry systems, and financial ledger maintenance.

• Familiarity with the Government of Bangladesh income tax/VAT regulations and standard donor compliance frameworks.

• Practical, hands-on proficiency in accounting software (Tally) is mandatory.

• Advanced proficiency in Microsoft Excel (VLOOKUP, pivot tables, financial formatting) and Microsoft Word.

• Sharp attention to detail with the ability to identify compliance gaps or mathematical errors in large document sets.

Behavioral Competencies

• High integrity, accountability, and transparency.

• Strong teamwork, collaboration, and stakeholder management skills.

• Result-oriented and solution-focused approach.

• Ability to prioritize tasks and manage multiple responsibilities effectively.

• Gender sensitivity, respect for diversity, and high professionalism in the workplace.

G. Expected Deliverables

• Support financial management, budgeting, and expenditure monitoring

• Review supplier invoices, payment requests, procurement documents, and supporting records to ensure accuracy, compliance, and completeness.

• Maintain proper financial records and reconciliations related to inventory, vendor payments, commodity expenditures, stock-related transactions, and disbursement in cash and kind.

• Coordinate with procurement, warehouse, supply chain, and program teams to ensure effective financial tracking of commodities and timely financial reporting.

• Ensure compliance with donor regulations, organizational financial policies, procurement procedures, and audit requirements related to commodity management.

• Support internal and external audits, month-end financial closing activities, and preparation of financial reports and supporting schedules.

• Perform any other responsibilities assigned by the Assistant Finance Manager (Planning, Budgeting & Reporting)

H. Remuneration and Benefits

• Monthly remuneration will be determined in accordance with the PMU HR guideline

• Group health insurance will be provided as per the PMU HR guideline

• Monthly mobile and internet bill will be provided as per the PMU HR guideline

All these positions are open for Bangladeshi Nationals only. All candidates, irrespective of gender, religious and ethnic backgrounds can apply for the vacancies. Female candidates are highly encourged to apply.

Only short-listed candidates shall be invited for written test/interview. All selected candidates will undergo rigorous reference and background checks.

Last Date of Application: 20 November 2026 (23:59 PM)