Finance Officer (Planning and Reporting)

D. Key Duties and Responsibilities

A. Financial Management and Budget Monitoring

• Track and monitor budget allocations specifically designated for health products (medicines, diagnostics, lab reagents) and non-health products (office equipment, vehicles, IT infrastructure).

• Maintain a pipeline budget tracking sheet to monitor funds from the initial procurement requisition stage to commitment, contracting, and final payment.

• Prepare monthly expenditure trend reports and cost projections for shipping, freight forwarding, customs clearance, and local distribution.

• Flag potential cost overruns or savings in procurement lines by comparing actual contract awards against estimated procurement plan budgets.

B. Supplier Invoice Verification and Compliance Review

• Perform a thorough, three-way match on all procurement payment claims by verifying the Supplier Invoice against the executed Contract/Purchase Order and the Goods Received Note (GRN) or Delivery Challan.

• Review complex procurement documentation, including tender evaluations, bidding documents, quality assurance certificates, and bill of lading, to ensure absolute compliance with Global Fund and Government of Bangladesh procurement guidelines.

• Check the mathematical accuracy of supplier invoices, verifying unit prices, total calculations, discounts, and currency conversions.

• Calculate and process the accurate deduction of source tax and VAT from supplier bills according to national tax laws, ensuring proper preparation of treasury deposit documents.

C. Inventory Ledger Maintenance and Reconciliation

• Maintain detailed, up-to-date financial ledger records tracking the monetary value of stock movements (additions, issues, transfers, and disposals).

• Reconcile financial inventory accounts in the accounting software (Tally) with physical stock ledgers, warehouse bin cards, and logistics management information system (LMIS) reports monthly.

• Maintain an up-to-date vendor payment tracker to monitor outstanding liabilities, advance payments made to suppliers (letters of credit/bank guarantees), and progress payments.

• Record and account for commodity financial risks, documenting financial losses from stock damages, short-expired health products, or distribution variances.

D. Inter-Departmental Supply Chain Coordination

• Act as the finance unit’s primary operational liaison with the procurement, central/region warehouse, and supply chain management teams.

• Participate in regular inventory review meetings to align financial records with actual pipeline deliveries and distribution schedules.

• Coordinate with warehouse managers to obtain signed, complete, and timely receiving documentation (GRNs) to prevent payment backlogs.

• Provide the programmatic and supply chain teams with timely financial data regarding commodity spending to assist in nationwide distribution forecasting.

E. Donor Compliance and Audit Readiness for Commodities

• Ensure all commodity procurement and distribution transactions strictly align with Global Fund financial guidelines, national procurement rules, and PMU SOPs.

• Monitor product distribution lists and delivery receipts to verify that donor-funded commodities have reached their intended end-user facilities safely and transparently.

• Build complete, audit-ready verification files for every major procurement package, ensuring clear documentation of the process from budget approval to final delivery confirmation.

F. Audit Support and Month-End Financial Closing

• Pull, organize, and submit sampled procurement vouchers, vendor files, and inventory reconciliation sheets for internal, external, and Local Fund Agent (LFA) reviews.

• Prepare month-end journal vouchers and accrual entries for goods received but not yet invoiced to support accurate financial closing.

• Draft monthly and quarterly annexures, schedules, and asset sheets related to inventory balances and procurement spending for integration into the main donor financial report.

G. Operational Unit Support

• Assist the broader planning, budgeting, and reporting unit with data entry, data verification, and general spreadsheet management during high-volume reporting windows.

• Perform any other operational finance, transaction review, or administrative compilation tasks assigned by the Assistant Finance Manager (Planning& Reporting).

H. Additional Responsibilities

• Undertake any other reasonable and relevant responsibilities assigned by the Finance Manager, commensurate with the skills and experience required for the position.

E. Qualifications and Experience

Education

• Master's degree in accounting or finance.

• Professional accounting qualification (such as CA, ICMAB, or ACCA), partly qualified, is a distinct advantage.

Experience

• At least 5 years of relevant professional experience.

• Prior experience working within Global Fund-donor-supported programmes is highly preferred.

F. Competencies

Technical Competencies

• Strong knowledge of financial management, accounting principles, budgeting, and donor-funded project financial operations.

• Deep understanding of Global Fund financial guidelines, Government of Bangladesh financial regulations, and compliance requirements.

• Proven experience in accounts receivable/payable management, bank reconciliation, cash-flow monitoring, and financial reporting.

• Sound knowledge of internal controls, audit processes, financial risk management, and compliance monitoring.

• Proficiency in accounting software (Tally) and advanced skills in Microsoft Excel, Word, and modern financial reporting tools.

• Strong analytical, problem-solving, coordination, and communication skills within a multi-stakeholder ecosystem.

Behavioral Competencies

• High integrity, accountability, and transparency.

• Strong teamwork, collaboration, and stakeholder management skills.

• Result-oriented and solution-focused approach.

• Ability to prioritize tasks and manage multiple responsibilities effectively.

• Gender sensitivity, respect for diversity, and high professionalism in the workplace.

G. Expected Deliverables

• Support financial management, budgeting, and expenditure monitoring for procurement and distribution of health and non-health products under the PMU.

• Review supplier invoices, payment requests, procurement documents, and supporting records to ensure accuracy, compliance, and completeness.

• Maintain proper financial records and reconciliations related to inventory, vendor payments, commodity expenditures, stock-related transactions, and disbursement in cash and kind.

• Coordinate with procurement, warehouse, supply chain, and program teams to ensure effective financial tracking of commodities and timely financial reporting.

• Ensure compliance with donor regulations, organizational financial policies, procurement procedures, and audit requirements related to commodity management.

• Support internal and external audits, month-end financial closing activities, and preparation of financial reports and supporting schedules.

• Perform any other responsibilities assigned by Assistant Finance Manager (Planning, Budgeting & reporting)

H. Remuneration and Benefits

• Monthly remuneration will be determined in accordance with the PMU HR guideline

• Group health insurance will be provided as per the PMU HR guideline

• Monthly mobile and internet bill will be provided as per the PMU HR guideline

All these positions are open for Bangladeshi Nationals only. All candidates, irrespective of gender, religious and ethnic backgrounds can apply for the vacancies. Female candidates are highly encourged to apply.

Only short-listed candidates shall be invited for written test/interview. All selected candidates will undergo rigorous reference and background checks.

Last Date of Application: 20 November 2026 (23:59 PM)