Finance Specialist (Operations)

D. Key Duties and Responsibilities

A. Receivable and Payable Management

• Ensure proper recording, monitoring, and reconciliation of accounts receivable and accounts payable transactions in accordance with approved accounting standards.

• Monitor outstanding receivables, advances, staff receivables, and recoverable balances to ensure timely settlement and proper follow-up.

• Review payable schedules, vendor invoices, payment requests, and supporting documentation to ensure accuracy, completeness, and compliance.

• Ensure timely processing of payments to vendors, consultants, service providers, implementing partners, and other stakeholders.

• Review of the accounting entries in Tally.

• Maintain updated receivable and payable registers, ageing analyses, and reconciliation statements for management review.

• Conduct periodic reconciliation of receivable and payable balances with the general ledger, bank records, and external vendors.

• Identify discrepancies, irregularities, or long-outstanding balances and recommend corrective actions.

B. Compliance with Payments

• Ensure total compliance of all payments with Global Fund guidelines, Government of Bangladesh regulations, approved budgets, financial policies, and PMU SOPs.

• Review salary payments, payroll documentation, attendance records, tax deductions, and related supporting documents prior to processing.

• Verify training, workshop, meeting, and travel-related expenditures against approved plans, participant logs, and applicable financial procedures.

• Review procurement-related payments, vendor invoices, contracts, purchase orders, and goods received notes (GRN) to ensure policy compliance.

• Ensure the timely deduction and deposition of VAT, tax, and other statutory obligations in accordance with government regulations.

• Coordinate with cross-functional teams (Procurement, HR, and Programme) to resolve payment-related compliance issues and documentation gaps.

C. Management of Assets and Commodities

• Ensure financial oversight of fixed assets, health products, and programme commodities in compliance with donor and government rules.

• Maintain and monitor updated fixed asset and inventory registers, tracking acquisition, transfer, disposal, and depreciation.

• Coordinate periodic physical verification and reconciliation of fixed assets and inventories with accounting and stock records.

• Monitor expiry, losses, damages, stock variances, and obsolete inventory, recommending corrective actions where necessary.

D. Fund and Cash Flow Management

• Coordinate and monitor fund disbursement processes related to Global Fund grants and government contributions.

• Prepare and monitor cash flow forecasts, fund utilization plans, and liquidity requirements to ensure uninterrupted operations.

• Monitor the receipt, allocation, transfer, and utilization of funds across programme components and implementing entities.

• Coordinate the timely submission of fund requests and disbursement documentation to the Global Fund and relevant authorities.

• Ensure proper reconciliation of bank accounts, fund transfers, advances, and cash transactions.

E. Audit and Coordination

• Support external/internal audit and donor review processes related to financial reporting and programme operations.

• Coordinate with auditors, stakeholders, and implementing partners on operational finance matters.

• Assist in the active follow-up of audit observations and the implementation of corrective actions.

F. Documentation and Systems

• Maintain complete and organized documentation and records for budgeting, reporting, and programme operations.

• Support the implementation and optimization of financial reporting tools and automated systems.

• Contribute to the continuous development and refinement of SOPs, templates, and financial reporting guidelines.

G. Capacity Development Efforts

• Identify capacity gaps and training needs of finance, programme, procurement, and operational staff regarding financial management and donor compliance.

• Support the development and execution of capacity-development plans, training schedules, and learning initiatives.

• Conduct orientation sessions, workshops, and on-the-job training on financial procedures, internal controls, and reporting standards.

• Support the dissemination and understanding of PMU SOPs, financial guidelines, and templates across implementing entities.

H. Additional Responsibilities

• Undertake any other reasonable and relevant responsibilities assigned by the Finance Manager, commensurate with the skills and experience required for the position.

E. Qualifications and Experience

Education

• Master's degree in accounting or finance.

• Professional accounting qualification (such as CA, ICMAB, or ACCA), partly qualified, is a distinct advantage.

Experience

• At least 8 years of relevant professional experience.

• Prior experience working within Global Fund-supported programmes is highly preferred.

F. Competencies

Technical Competencies

• Strong knowledge of financial management, accounting principles, budgeting, and donor-funded project financial operations.

• Deep understanding of Global Fund financial guidelines, Government of Bangladesh financial regulations, and compliance requirements.

• Proven experience in accounts receivable/payable management, bank reconciliation, cash-flow monitoring, and financial reporting.

• Sound knowledge of internal controls, audit processes, financial risk management, and compliance monitoring.

• Proficiency in accounting software (Tally) and advanced skills in Microsoft Excel, Word, and modern financial reporting tools.

• Strong analytical, problem-solving, coordination, and communication skills within a multi-stakeholder ecosystem.

Behavioral Competencies

• High integrity, accountability, and transparency.

• Strong teamwork, collaboration, and stakeholder management skills.

• Result-oriented and solution-focused approach.

• Ability to prioritize tasks and manage multiple responsibilities effectively.

• Gender sensitivity, respect for diversity, and high professionalism in the workplace.

G. Expected Deliverables

• Receivable and Payable Management: Reconciled receivable/payable registers, ageing analyses, and resolved outstanding balances.

• Compliance with Payments: Compliance-verified payment documentation for salaries, procurement, training, and travel.

• Management of Assets and Commodities: Updated fixed-asset and inventory registers with completed physical verifications.

• Fund and Cash Flow Management: Cash-flow forecasts, fund-utilization plans, and reconciled bank/fund records.

• Audit and Coordination: Audit and donor-review support documentation with tracked corrective-action closure.

• Documentation and Systems: Maintained financial documentation, updated SOPs, templates, and reporting tools.

• Capacity Development Efforts: Completed training, mentoring, and capacity-development activities for finance and programme staff.

H. Integrity, Safeguarding, Confidentiality and Compliance

• The incumbent shall uphold the highest standards of integrity, accountability, impartiality, professionalism, and ethical conduct, including the timely and transparent disclosure of any actual, potential, or perceived conflict of interest.

• The incumbent shall contribute to and promote a safe, respectful, inclusive, and non-discriminatory working and service environment, with zero tolerance for harassment, sexual exploitation and abuse, discrimination, retaliation, or any other safeguarding violation.

• The incumbent shall safeguard and maintain the confidentiality of all programme, financial, personnel, beneficiary, and other sensitive information, including medical and personal data, and shall respect the principles of informed consent, privacy, and data protection.

• The incumbent shall promptly report any suspected or identified misconduct, safeguarding concern, fraud, corruption, conflict of interest, financial irregularity, misuse of resources, or other violation through the prescribed reporting and escalation channels.

• The incumbent shall perform all duties in accordance with applicable Government of Bangladesh laws and policies, the Global Fund Grant Agreement, the Global Fund Code of Conduct for Recipients and other relevant policies, procedures and guidelines.

I. Remuneration and Benefits

• Monthly remuneration will be determined in accordance with the PMU HR guideline

• Group health insurance will be provided as per the PMU HR guideline

• Monthly mobile and internet bill will be provided as per the PMU HR guideline

All these positions are open for Bangladeshi Nationals only. All candidates, irrespective of gender, religious and ethnic backgrounds can apply for the vacancies. Female candidates are highly encourged to apply.

Only short-listed candidates shall be invited for written test/interview. All selected candidates will undergo rigorous reference and background checks.

Last Date of Application: 20 November 2026 (23:59 PM)