Procurement, Supply Chain, and Logistics Manager

D. Key Duties and Responsibilities

A. Strategic Leadership, Governance, and Planning

• Develop integrated procurement, supply-chain, logistics, and risk-management plans aligned with approved grant activities and budgets; also aligning with the government-financed procurements.

• Lead in developing/updating of the SOP.

• Establish compliant workflows, approval controls, and segregation of duties; coordinate requirements across PMU functions and advise leadership on risks, costs, and corrective actions.

B. Procurement Planning and Execution

• Consolidate validated requirements into procurement packages, schedules, cost estimates, and milestone trackers.

• Manage transparent, competitive, and value-for-money procurement through applicable Government systems, including e-GP, while maintaining complete, audit-ready records.

• Coordination among different stakeholders to ensure timely availability of the needs / requirement and budget.

• Preparation of the bidding document (ITB / RFP / RFQ) and arrange evaluation for the local procurements.

C. Market Analysis, Contracting, and Supplier Performance

• Conduct market and price analysis to inform sourcing, budgeting, and procurement decisions.

• Maintain contract records, monitor supplier performance, and address delivery, quality, and contractual non-compliance.

D. Forecasting, Quantification, and Supply Planning

• Coordinate forecasting and quantification using programme needs, consumption, inventory, pipeline, shelf-life, and lead-time data.

• Maintain supply plans and dashboards and address anticipated shortages, excesses, expiries, delays, and funding gaps.

• Ensure updates to the Global Fund online HPMT periodically and timely action to maximize the health products budget utilization to support the HTM programs.

E. Warehousing, Inventory, Distribution, and Logistics

• Ensure compliant receipt, storage, cold-chain management, inventory control, distribution, delivery verification, and reconciliation.

• Monitor stock status and traceability and coordinate corrective action, recalls, returns, transfers, and authorized disposal.

• Coordinate with CMSD for maintaining warehouse and other NGO PRs, for arranging distribution

F. Product Quality, Equipment, and Asset Assurance

• Ensure compliance with applicable national and Global Fund quality requirements and coordinate inspection, testing, acceptance, and non-conformance management.

• Facilitate to designate a Quality Assurance (QA) Focal point. This focal point would be charged with ensuring that the grant recipient is in compliance with Global Fund QA policies and requirements for the procurement and supply management of health products.

• Ensure appropriate installation, warranty, maintenance, and lifecycle arrangements, and reconcile procurement, inventory, and asset records.

G. Information Systems, Performance, and Reporting

• Maintain accurate procurement, contract, shipment, inventory, and distribution data in approved systems.

• Oversee the LMIS/eLMIS systems and data quality review

• Produce performance dashboards and timely PSM, logistics, management, and grant reports, and resolve data discrepancies.

H. Risk Management, Compliance, and Assurance

• Maintain the procurement and supply-chain risk register and implement appropriate internal controls and business-continuity measures such as:

  • Emergency procurement and logistics planning.

  • Buffer stock monitoring.

  • Supply disruption mitigation.

  • Contingency distribution arrangements.

  • Rapid response during outbreaks, disasters, political disruption, or shipment delays.

• Support audits and reviews, protect confidential information, and comply with ethics, anti-fraud, conflict-of-interest, and records-management requirements.

I. Coordination, Capacity Development, and Team Management

• Supervise assigned personnel and strengthen procurement and supply-chain capacity through training, tools, and mentoring.

• Coordinate with DGHS/MoHFW entities, national programmes, implementing partners, the Global Fund, LFA, and other relevant stakeholders.

J. Wambo.org/PPM Order and Commodity Oversight

• Coordinate authorized wambo.org requisitions based on approved quantifications, budgets, specifications, and delivery requirements, including timely quotation approval.

• Track PPM orders, supplier/PSA milestones, quality assurance, shipments, costs, and risks; escalate significant delays, changes, or incidents.

• Coordinate registration, import clearances, exemptions, customs processes, and readiness for receipt, storage, cold chain, and distribution.

• Verify deliveries against purchase and shipping records; confirm receipt, address discrepancies and claims, update inventory and asset systems, reconcile financial records, and maintain audit-ready documentation.

K. Additional Responsibilities

• Coordinate with Finance to ensure timely and accurate expenditure reporting, related to procurements

• Undertake any other reasonable and relevant responsibilities assigned by the reporting authority, commensurate with the seniority, skills, and experience required for the position.

E. Qualifications and Experience

Education

• Master's degree in procurement, supply chain management, logistics, pharmacy, business administration, public health, Economics, or another relevant discipline. A relevant bachelor's degree with substantial additional experience may be considered.

• Professional certification in procurement or supply-chain management, such as CIPS, CPSM, CSCP, or an equivalent recognized credential, is highly desirable.

Experience

• At least 10 years of progressively responsible experience in procurement, supply chain, or logistics, including at least 3 years in a managerial or functional-lead role.

• Demonstrated experience with health products or public-health supply chains, procurement planning, tendering, contract management, forecasting, inventory control, warehousing, and distribution.

• Sound knowledge of Bangladesh public procurement requirements, e-GP, and government financial and administrative procedures; experience with Global Fund or comparable development partner requirements is highly desirable.

• Experience managing complex, high-value procurement and supply portfolios; supervising personnel; supporting audits; and working with government institutions and multiple stakeholders.

• Sound knowledge and experience related to develop/update the Procurement and supply management related SOPs/guidelines.

• Strong written and spoken proficiency in English and Bangla, and proficiency in relevant procurement, supply planning, inventory, and analytical tools.

• Experience with government institutions and development partners, Global Fund-supported programmes, wambo.org/PPM, or comparable international pooled-procurement and shipment-management systems is highly desirable.

F. Competencies

Technical Competencies

• Strategic procurement and category planning.

• Public procurement and e-GP.

• Market analysis, specification and tender-document review, and evaluation-process support.

• Contract and supplier performance management.

• Health-product forecasting and quantification, and supply planning.

• Warehousing, distribution, inventory, and cold-chain management.

• Product quality assurance and logistics information systems.

• Data analysis, risk and internal controls, asset management, and audit readiness.

• Value-for-money analysis.

• PPM/wambo.org requisition and order management; international shipment and Incoterm monitoring; import and customs-clearance coordination; receipt reconciliation, discrepancy, and claims management; and financial and order-closure documentation.

Behavioral Competencies

• Strategic and analytical thinking, sound judgement, and results orientation.

• Planning, prioritization, and negotiation.

• Clear communication, stakeholder coordination, and team leadership.

• Attention to detail, problem-solving, creativity, and innovation, with willingness to take disciplined risks.

• Adaptability, integrity, accountability, and impartiality; encourages openness and transparency.

• Cultural sensitivity, respect for diversity, confidentiality, and willingness to travel.

G. Expected Deliverables

• Approved annual procurement, supply chain, and logistics workplan, consolidated procurement plan, supply plan, distribution plan, and risk register.

• Complete and current procurement pipeline, contract register, supplier-performance tracker, and procurement-file index.

• Validated forecasts and quantifications, updated shipment and stock dashboards, and documented mitigation of identified supply risks.

• Timely receipt, storage, and distribution records; inventory reconciliations; expiry and wastage analyses; and corrective-action reports.

• Ensure the followings:

  • PSM team staff recruitment, performance management, capacity development and retention.

  • Development and implementation of a quality monitoring plan for all health products.

  • Development and implementation of asset management plan for all equipment, incl. warranty coverage, servicing, maintenance etc.

• Periodic procurement and supply-management performance reports and accurate inputs to grant reporting, audits, reviews, and management decisions.

• Updated SOPs, templates, training materials, and documented capacity-development and system-strengthening actions.

• Current wambo.org/PPM requisition, order, shipment, and risk tracker; complete import, receipt, discrepancy, financial-reconciliation, and order-closure records; and documented follow-up of outstanding actions.

H. Integrity, Safeguarding, Confidentiality and Compliance

• The incumbent shall uphold the highest standards of integrity, accountability, impartiality, professionalism, and ethical conduct, including the timely and transparent disclosure of any actual, potential, or perceived conflict of interest.

• The incumbent shall contribute to and promote a safe, respectful, inclusive, and non-discriminatory working and service environment, with zero tolerance for harassment, sexual exploitation and abuse, discrimination, retaliation, or any other safeguarding violation.

• The incumbent shall safeguard and maintain the confidentiality of all programme, financial, personnel, beneficiary, and other sensitive information, including medical and personal data, and shall respect the principles of informed consent, privacy, and data protection.

• The incumbent shall promptly report any suspected or identified misconduct, safeguarding concern, fraud, corruption, conflict of interest, financial irregularity, misuse of resources, or other violation through the prescribed reporting and escalation channels.

• The incumbent shall perform all duties in accordance with applicable Government of Bangladesh laws and policies, the Global Fund Grant Agreement, the Global Fund Code of Conduct for Recipients, and other relevant policies, procedures and guidelines.

I. Remuneration and Benefits

• Monthly remuneration will be determined in accordance with the PMU HR guideline

• Group health insurance will be provided as per the PMU HR guideline

• Monthly mobile and internet bill will be provided as per the PMU HR guideline

All these positions are open for Bangladeshi Nationals only. All candidates, irrespective of gender, religious and ethnic backgrounds can apply for the vacancies. Female candidates are highly encourged to apply.

Only short-listed candidates shall be invited for written test/interview. All selected candidates will undergo rigorous reference and background checks.

Last Date of Application: 20 November 2026 (23:59 PM)